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Accounting System Design
Written by สำนักงานบัญชี   

Survey, planning and task analysis for all existing structures, provide recommendation to improve the existing structures and designing the accounting system to ensure that such system is appropriate and consistent to the program, arranging and assign responsibilities to employee, implementing basic program, recording the data, retrieval data and implementation of accounting information, we are pleased to recommend all data in briefly as following (Accounting System Design Services by 2 CPAs)

  • Providing the accounting system design, using all accounting software programs
  • Providing the system process design in purchasing - selling and production as well as providing advice on document management by using accounting software

Accounting system design process

  1. Survey, planning and task analysis  for all existing structure
  2. Providing recommendation to improve the existing structures and designing the accounting system to ensure that such system is appropriate and consistent to the program
  3. Arranging and assign responsibilities to employee
  4. Implementing basic program
  5. Recording the data
  6. Retrieval data and implementation of accounting information
  7. Storage and backup the data
  8. Solve the arise problems in the program
  9. Evaluation, testing and monitoring problems that may occur after the restructuring of the system

Condition of payment:
Pay 70% of all wages on the contract date, 30%rest will be paid on the last day

Working period:

  • Period will run until the target system design successfully. However, depending on the cooperation of the personnel in organization
  • We will start work immediately within 1 week after ordering basis

The characteristic of accounting system’s good settling

  1. Accounting office can use the actual and exact information in work operation, by showing as the amount of money in all lists.
  2. Accounting office can easily and quickly compare past and present information. To be the advantage in preparing the budget of expenses.
  3. Accounting office can present the financial statements, for applying in administration and in borrowing the capital from creditor to operate the business.
  4. Accounting office can use for controlling and for preventing the leaking out from excessive money’s spending. Including to the burglary and the mistake in working of officer.
  5. Accounting office can use as the basic information for applying in tax’s calculation which the business has to make the payment to the revenue according to Revenue Code.

Record of accounting system

The accounting system of the accounting office, has to record the information for using in internal and external business. For external business, related persons such as banker whom business borrowed money from, or the creditor, they will be interested seeing particularly the financial statement which consisting of income statement, balance sheet and cash flows from accounting office. However, for internal business, the information’s recording will consist of more of details than that, for being advantageous to the administration in each fields. Basic record of accounting office’s accounting system consists of ;
  1. Ledger accounts, used for recording balance which the customer remains behindhand to the business. ( Should also have the  details of each debtors )
  2. Accounts payable ledger, used for recording behindhand balance to vendor or other creditors. ( Should have the  details of all creditors )
  3. Inventory control accounting, used for recording receive-pay quantities of inventory from all businesses. ( Should have the account for controlling total inventory separately for each items)
  4. Payroll, used for recording salary of employee, and withholding tax deduction lists, including to lists paid to Social Security Fund.
  5. Cash book, often being separated as receive cash book and pay cash book, to being used as record of cash’s receiving and payment of business.
  6. Fixed asset of business, used for recording purchasing those asset’s cost, and showing accumulated depreciation of asset in each items.
  7. Other accounts, for example, Of costs-account, Sales-account, Cost of sales-account, etc.
The settling of information record’s system, or, settling of account system of account office is necessary to the business. Although small business may have only one entrepreneur who operates all various activities, or having not so much amount of current in trading, but the recording of account office, by having good accounting system will always control and show the financial status, including to for analyzing very well the capacity of business’s operation, equations with the terms said “Accounting is the business language”.

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